The objective
We knew competition for the Falu Energi & Vatten contract would be tough, and we expected, quite rightly, a strong field. It was strategically important for United Power to get back in with the municipal company, since it had previously been one of the agency's better clients but the contract had been lost in an earlier procurement.
How we approached the assignment
We began by putting together a clear project plan covering what was to be submitted at each stage of the selective procedure Falu Energi & Vatten applied. In the project plan and at the kick-off meeting we went through everything to be produced and set out who would do what in the tender.
In the tender, Anbud Direkt was responsible among other things for describing the intended organisation and resources, and for describing work environment, quality management and environmental management. This was based on United Power's existing CVs, company documents and policies. We also helped United Power emphasise what we could read between the lines as particularly important to Falu Energi & Vatten when they described their references. In parallel we established what the incumbent supplier's prices were, how much Falu Energi & Vatten had ordered and what the estimated future needs looked like. That was in order to submit a correct and competitive price.
After quality review and a couple of rounds of feedback we submitted a complete tender for United Power and waited with some tension for the award decision.
The outcome
Our hard work and our client's paid off. Full marks in every evaluated section, and United Power won the sought-after contract with Falu Energi & Vatten.
Written by Sören Björnstad, CEO and bid specialist at Anbud Direkt. We work with Swedish public procurement every day.